Mind Tools Newsletter 160: From Expert to Manager - Successfully!

You've received this newsletter because you subscribed to it using our double opt-in sign-up process. To unsubscribe, just click the link at the bottom of this email. Alternatively, if you're not already a subscriber, you can sign up here. Contents Tech Expert to Manager How to be Patient Managing Suppliers Project Management Strategy Execution Keep It Simple Strategic Speed Managing in the UK Performance Coaching A Final Note At Mind Tools... About Mind Tools Membership Corporate Services Tool Explorer Contact Us Mind Tools Newsletter 160 - August 17, 2010 From Expert to Manager - Successfully! For many ambitious technical people, there's only so far they can go by working as an individual or as a member of a team. To progress their careers, they need to get work done through other people - that is, they need to become managers. When this happens to you, it's all too easy to get caught unawares: as a top individual performer in your organization, you obviously possess the right technical expertise to be successful. But managing and leading your team is a brand new challenge, which requires a completely different set of skills. The good news is that we can all learn leadership and management skills. And we show you how in this week's article on making the transition from Technical Expert to Manager. (You can learn even more about leadership and team management within our Career Excellence Club, as you'll see below.) Our other free article looks at How to be Patient. In it, find out how to put a stop to impatience and build better relationships - at work, and at home. Enjoy these articles! James Manktelow and Rachel Thompson MindTools.com - Essential skills for an excellent career! Featured Resources at Mind Tools From Technical Expert to Manager Developing Leadership and Management Skills All Readers There can be many unexpected challenges when you first move into a management position. Find out about the skills you'll need to succeed as a manager, and a leader. All Readers' Skill-Builder How to be Patient Learning to Stay Calm All Readers Impatience damages relationships. Learn how to become more patient at work and at home. All Readers' Skill-Builder   ... And from the Career Excellence Club Supplier Relationship Management (SRM) Managing Suppliers Effectively Club Members Find out how to categorize your internal and external suppliers, so that you can get the best from your relationship with them. All Members' Skill-Builder What is Project Management? Club Members Managing projects effectively requires a great deal of time, skill, and finesse. Learn what project management is, and discover the skills you need to manage projects successfully. All Members' Bite-Sized Training™ Strategy Execution Heroes: Business Strategy Implementation and Strategic Management Demystified, by Jeroen De Flander Club Members This book is full of ideas on successfully executing your strategies. Find out more about it here. Premium Members' Book Insight Keep It Simple Avoiding Confusion and Complexity Club Members Simple is memorable and understandable. Discover why "less is more," and how you can make complex information easier to understand. All Members' Featured Favorite Strategic Speed: With Jocelyn Davis Club Members Learn how the right kind of speed can help your business do better, faster. Jocelyn Davis outlines the components of what she calls "strategic speed," including how to motivate people to speed up success. Premium Members' Expert Interview Managing in the UK Working in a Different Culture Club Members Working in the United Kingdom can be quite different from other countries. Find out what to do, and what not to do, with your new team. Premium Members' Skill-Builder High-Performance Coaching Achieving Full Potential Club Members Learn what high-performance coaching is, and find out how you can use it to help people to be at their best. All Members' Coaching Clinic Editors' Choice Article From Technical Expert to Manager Learning Management Skills So, you finally earned the promotion you dreamed about. Because of your technical expertise and your ability to reach performance goals consistently, your organization made you a manager. You're thrilled with the idea of advancing your career ... until reality hits you. After a few weeks, you start to realize that you're spending very little time doing what you used to do best - that is, using your technical skills. Instead, you're spending a lot of your time dealing with "people problems," navigating office politics, and coordinating projects and team members. Excel as a leader and manager in your new role. ©iStockphoto/Yuri_Accurs You knew things would be different, but it's exhausting compared with your previous role. Have you made a mistake in accepting the promotion? What can you do to improve your new situation? Any management promotion can be a challenge, but it's especially hard on people with strong technical skills, but who have little or no management experience. In this article, we'll explore how to make the transition, and what you can do to excel in your new role. We'll also include links to several other resources that can help you strengthen the skills you need for success. Management Challenges Technical experts are often promoted because they have recognized knowledge and skills in their field. Whether it's IT, finance, sales, or marketing, they know their jobs very well. After all, that's what got them noticed! The problem is that organizations often promote people based on these technical skills, not on their management skills. And many organizations offer very little support to new managers. This is why it's up to you to teach yourself the skills you need! You first need to recognize that your technical knowledge may not help much in your new management role. Why? Because instead of just focusing on your own skills and successes, you now have to focus on the skills and successes of your team. Your mindset has to change. This is where many technical managers make their biggest mistakes. Instead of paying attention to the "people aspect" of their new role, they continue to do what they've always done: work on their own projects and technical skills. But if you ignore your team and their needs, you're going to alienate them quickly. Another challenge is that your identity in the organization changes. You may have been a superstar in your previous role, but now you're starting at the beginning again. It can be difficult for new managers to cope with this "identity demotion." To fight this, focus on gaining some early wins - small victories that you can achieve quickly - in your new position. This will give you, and your new team, a great sense of accomplishment, as well as the motivation to keep moving forward. To help you identify opportunities for early wins, see our article on Pareto Analysis. Skills You Need The good news is that you can succeed - and succeed spectacularly - in your management role. To do so, however, you must learn a new set of skills, including: Delegation - As a manager, you must know how to delegate tasks to your team effectively. This will keep you from spending time doing things that should no longer be your responsibility. Briefing - You need to keep your team up to date on their progress, what you expect from them, and what will happen in the future. Motivation - Your team is now your responsibility. This means that you must keep them motivated and moving forward. Our article Herzberg's Motivators and Hygiene Factors will teach you how to discover what truly motivates your people. Communication - In your previous role, good communication might have been helpful, but not vital. But now, as a manager, the ability to communicate well is essential to your success. Discipline - At some point, you'll probably have to discipline someone on your team. Whether a team member is breaking rules, under-performing, or upsetting others, it's up to you to restore peace. Knowing how to discipline effectively (members only) and diplomatically is key to keeping your team's trust and respect. Recruitment - If your team is changing or expanding, then you'll have to hire new people, but finding the right people can be difficult. Our Recruiting Skills Bite-Sized Training session will help you get better results with your recruitment efforts (members only). Tips for Making the Transition to Manager Do a personal SWOT analysis - Make a list of what you must improve to be a better manager for your team. Many managers let others assess their skills, and then wait until their performance review to discover what skills they lack. Don't make this mistake – spend time now identifying your weaknesses, so that you can start improving on them immediately. Stay away from technical work - Resist the temptation to get involved with technical projects that aren't your responsibility. Yes, you probably enjoy this type of work and want to feel successful doing something you know well, but this is now your team's responsibility. Spending too much time doing technical work will only hold you back as a manager. Sure, it's good to pitch in when you can, but make sure that you do the managing part of your role first. Find a mentor (members only) - Look for someone in your organization who has made a transition similar to yours. A mentor can offer you some great advice on succeeding in your new role, and help you avoid some of the mistakes that he or she has made. Meet with every team member - Make it a priority to meet with everyone on your team personally. Find out what interests and motivates them, and check that they have everything they need to be happy and successful in their role. This shows that you're taking an interest in them, and it helps you get to know the people you're managing. Find out what your team expects from you - These expectations are often unspoken. Our article on The Psychological Contract (members only) will help you learn how to discover these hidden expectations. Learn one skill at a time - Acquiring a whole new set of skills for your new management position can be overwhelming. Don't try to learn everything at once. Focus on one skill at a time, so that you can learn each skill well. Tip: You can learn more valuable tips for making the transition from technical expert to manager with our Book Insight on "What Got You Here Won't Get You There" by Marshall Goldsmith (premium members only). Key Points Making the transition from technical expert to manager can be challenging, especially if you have little or no management experience. Look at the key skills you need to be an effective manager, and focus on learning one new skill at a time. Do a personal SWOT analysis, and try to find a mentor who has experienced the same transition. Also, don't do tasks associated with your previous role - your job now is to manage your team. A Final Note from James Whether you've already made the change from technical expert to manager, or you're just thinking about career direction, consider using the ideas and tools in this article. Then you'll be best prepared for those inevitable leadership and management challenges, whenever they occur. I hope you've found this newsletter useful. Next time, we're showing you how to use Belbin's Team Roles to create a more balanced team. We're also highlighting how you can stay noticed within your organization. Best wishes James Manktelow email us Mind Tools Essential Skills for an Excellent Career! Privacy Policy: Mind Tools will treat your email address with complete respect and will not circulate it to any third party. If you are not already a subscriber to this newsletter and you would like to be one, you can sign up at http://www.mindtools.com/subscribe.htm If you have enjoyed this issue, please do email it on to your friends and co-workers. To find out about new tools on the Mind Tools site the moment they're uploaded, click here to subscribe to the Mind Tools RSS feed (you'll need an RSS newsreader installed). 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